BIIS

Ordinance for Post Graduate Diploma Programme

 


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1.  Diplomas Offered

      The post graduate diplomas to be offered under this Ordinance are as follows:

1.1
       Post Graduate Diploma in

Water Resources Development                           abbreviated as         PG. Dip. (WRD)

Information and Communication Technology        abbreviated as         PG. Dip. (ICT)

1.2 Any other Diploma approved by the Academic Council may also be offered under this ordinance.

 

2. Admission Requirements
2.1
      For admission to the courses leading to a PG. Diploma (WRD / ICT)  an applicant
       (a) must have a minimum GPA of 3.50 out of 5.00 or a first division or equivalent in any one of S. S. C and H. S. C or in equivalent examinations and must not have a GPA less than 2.00 out of 5.00 or a third division or equivalent in any of the aforementioned examinations.
       (b) must have at least 50% marks or a minimum GPA of 2.50 out of 4.0  or  its  equivalent  in  B. Sc. Engg. / B. Sc. Ag / B. Sc. Econ.  or  B. Sc. / BSS degree / M. A or M. Sc. or MSS  degree / BURP degree in the relevant branch.
       (c) Specific requirements for different  departments and institutes are spelt out in the following sections.

2.2
      For admission to the course leading to the award of the PG. Dip. in WRD an applicant must have either a four year Bachelor’s degree in Engineering / Agriculture / Physical Science / Biological Science / Environmental Science / Urban & Regional Planning / Economics / Agricultural Economics or an equivalent degree from any recognized institution. An applicant not having a four year Bachelor’s degree must have a Master’s degree with honors.

2.3
      For admission to the courses leading to the PG. Dip (ICT) an applicant must have either B. Sc. Engineering degree
                                                                  OR
      Master degree / Four year Bachelor degree in Computer Science, Information Technology, Physics or Mathematics.

 

3. Admission and Registration Procedures
3.1
      Applications for admission to the above courses shall be invited through regular means of advertisement and shall be received by the Registrar.

3.2
      On the recommendation of the appropriate BPGS / RAC and CASR the rules for admission into the University for post graduate studies shall be framed from time to time by the Academic Council. CASR on its own may, if it deems fit, recommend such rules for admission for approval of the Academic Council.

3.3
      Before being finally selected for admission a candidate may be required to appear at an oral and / or written test by a Selection Committee as constituted by the BPGS or the RAC. He/she will be required to take pre-requisite courses as may be prescribed by the Selection Committee. Every selected candidate, unless he/she has already been registered, shall get himself/herself registered with the University.

3.4
      After admission each student shall be assigned, by the relevant BPGS/RAC, an Advisor from among the teachers of the Department / Institute not below the rank of an Assistant Professor. In advance of each enrolment and course registration for any semester/term, the Advisor or Supervisor (as appointed by Art. 8.1 of this ordinance) shall check and approve his/her student’s schedule for subjects, pre-requisites as recommended by the Selection Committee and the total hours. The student is expected to consult his/her Adviser/Supervisor on all academic matters but, it is the responsibility of the individual student to see that his/her schedule conforms to the academic regulations.

3.5
      Every registered student shall get himself/herself enrolled on payment of prescribed fees and other dues as per the University rules before the commencement of each semester/term. In an academic year there will be normally two semesters or three terms. All course registration must be completed within two weeks from the start of a semester/term.

3.6
      No late registration will be allowed after two weeks of designated dates of registration. Students will be charged a late registration fee of Tk. 1000.00 (One thousand) only. This extra fee will not be waived whatever be the reason for late registration.

3.7
      If a student us unable to complete the final examination of a semester due to serious illness or serious accident or official commitment he/she may apply to the Registrar in a prescribed form through Head/Director of the degree awarding Department Institute for total withdrawal from the semester within a week after the end of the semester final examination.

The application must be supported by a medical certificate from the CMO, BUET or relevant Official documents. The Academic Council will take the final decision about such application on the recommendation of the relevant BPGS/RAC.

 

4. Academic Requirements and Regulations
4.1
      The minimum duration of the PG. Dip. course shall normally be two semesters or  three terms. A candidate for the PG. Dip. must complete all the requirements for the diploma within three academic years (Session) from the date of his/her first admission in the respective programme.

4.2
      Academic progress shall be measured in terms of credit hours earned by a student. One credit hour subject shall normally require 14 hours of lecture for one semester/term; while one credit hour for project/ laboratory should normally require 42 hours of work for one semester/term. The number of credit hours for each subject shall be as specified in the syllabus of the respective department / institute.

4.3
      The credit hour requirement for PG. Diploma shall be as follows:

4.3.1
      For the PG. Dip. (WRD) a student must earn a minimum of 24 credit hours including a project for which 6 credit hours shall be assigned.

4.3.2
      For the PG. Dip. (ICT) a student must earn a minimum of 36 credit hours.

4.4
      There shall be two categories of students, namely, full-time students and part-time students.

4.4.1
      A student may enroll as a part-time student. Students, serving in different organizations, may also be admitted as part-time students with a written consent of the employer. In the case of WRD, a part-time student may be assigned a maximum of 9 credit hours of course work including project work in any semester and in the case of ICT a part-time student may be assigned a maximum of 9 credit hours of course work in any term.

4.4.2
      Full time students must register for a minimum of 12 credit hours and a maximum of 15 credit hours per semester/term. A full time student shall not be allowed to be in the employment of any organization (even as a part time employee). However, they may be employed as Teaching/ Research Assistant at the University. If a full time student becomes an employee (full time or part time) of any other organization in the middle of a semester/term, he/she may, with the approval of the Head of the Department / Director of the Institute and his/her Employer, be allowed to continue as a full time student for that semester/term.

4.4.3
      A student may be allowed to switch from part-time to full-time or vice versa on the recommendation of the respective BPGS/RAC before the commencement of a semester/term.

4.5
      The courses of study in different departments / institutes shall be as recommended by the respective BPGS / RAC and the Faculty / CASR and approved by the Academic Council. The BPGS / RAC may review the curriculum from time to time and recommend any changes as may be considered necessary. The courses to be offered in any semester/term shall be as determined by the relevant BPGS / RAC.

4.6
      A student on the recommendation of the relevant BPGS / RAC and as approved by the CASR may be allowed to transfer a maximum of 9.0 credits of the courses completed by the student at a recognized institution provided that the courses were not taken earlier than five calendar years from the date of his first enrolment in the respective programme at BUET and that the student obtained a minimum GP of 3.0 out of 4.0 or its equivalent  in such courses and that the courses are equivalent to the approved courses of BUET.

 

5.  Grading system
5.1
       Final grades for courses shall be recorded as follows:

Grade                                 Merit description             Grade points
A (Plus)                              Excellent                         4.0
A                                        Very good                      3.5
B (Plus)                              Good                              3.0
B                                        Average                          2.5
C                                        Pass                               2.0
F                                        Failure                            0.0
I                                         Incomplete                      –
S                                        Satisfactory                     –
U                                        Unsatisfactory                 –
W                                       Withdrawn                       –

5.2
      Courses in which the student gets F grades shall not be counted towards credit hour requirements and for the calculation of Grade Point Average (GPA).

5.2.1
      The C grades, up to a maximum of two courses, may be ignored for calculation of GPA at the written request of the student to the Head of the Department / Director of the Institute on the recommendation of the Supervisor / Advisor , provided that the student has fulfilled the total course credit hour requirement in the remaining subjects with a minimum GPA of 2.75.

5.2.2
      When a course is repeated for improvement, better grade shall be counted for calculation of GPA.

5.2.3
      Performance in all the subjects including all the F grades shall be reflected in the transcript.

5.3
      Grade I is given only when a student is unable to sit for the examination of a course at the end of the semester/term because of circumstances beyond his/her control. He/She must apply to the Head of the Department / Director of the Institute within one week after the examination to get an I grade in that course. It must be completed within the next two semesters or three terms, otherwise, the I becomes an F grade. He/She may, however, be allowed to register without further payment of  tuition fees for that course.

5.4
      Satisfactory or Unsatisfactory- used only as final grades for project and non-credit courses. Grade for project “In Progress” shall be so recorded. If, however, project is discontinued an I grade shall be recorded.

5.5
      Students may enroll for non-credit course(s) termed as audit course(s) on recommendation of his/her  project Supervisor / Adviser and Head of the Department / Director of the Institute.

5.6
      A student shall withdraw officially from a course within two working weeks of the commencement of the semester/term or else his/her grade in that course shall be recorded as F unless he/she is eligible to get a grade of I. A student may be permitted to withdraw and change his/her course within the specified period with the approval of his/her Advisor, Head of the Department / Director of the Institute and the respective teacher(s) concerned. (In that case his/her grade in the courses registered shall be recorded as ‘W’ in his/her Academic Record but shall not be reflected in the transcript.)

5.7
       Numerical markings may be made in answer scripts, tests etc., but all final gradings to be reported to the Controller of Examinations shall be in the letter grade system as detailed below:
90%  and  above                                          :                 A (Plus)
80%  to  below   90%                                   :                A
70%  to  below   80%                                   :                B (Plus)
60%  to  below   70%                                   :                B
50%  to  below   60%                                   :                C
Below    50%                                               :                 F

 

6. Conduct of Examination
6.1
      In addition to tests, assignments and/or examinations during the semester/term as may be given by the teacher(s) concerned, there shall be a written examination and/or other tests for each of the subjects offered in a semester/term at the end of that semester/term, the dates of which shall be announced by the Controller of Examinations, BUET as advised by Dean of the respective Faculty or the Director of the Institute at least two weeks before the commencement of the examination. The final grade in a subject shall be based on the performance in all tests, assignments and /or examinations.

6.2
      The Controller of Examinations shall keep upto-date record of all the grades obtained by a student in individual Academic Record Card. Grades shall be announced by the Controller of Examinations at the end of each semester/term. In addition, each student is entitled to one official transcript of the University record at the completion of his/her academic programme from the office of the Controller of Examinations on production of statement of clearance from all departments/ institutes/offices.

6.3
      The BPGS or RAC shall recommend the names of the paper setters and examiners for the semester/term examinations at least two weeks before the date of commencement of the examination to the Vice-Chancellor for approval.

 

7. Qualifying Requirements

7.1
      The qualifying requirement for the diploma is that a student must earn a minimum grade point of 2.65 based on the weighted average in his/her course works.
7.1.1
      Two courses may be repeated for improvement with the prior approval of the Head of the Department / Director of the Institute on the recommendation of the Supervisor / Advisor. Such approval shall be reported to the BPGS/RAC.

7.1.2
      
A student obtaining F grade in a course may be allowed to repeat the course with the prior approval of Head of the Department / Director of the Institute on the recommendation of the Supervisor / Advisor. Such approval  shall be reported to the BPGS/RAC.

7.2
      A student shall not be allowed to continue the programme if he/she obtains a total of three or more F grades in one or more than one subjects taken together, during the course of his / her studies.

7.3
      If at the end of the second or any subsequent semester/term, the cumulative GPA falls below 2.5  he/she shall not be allowed to continue in the programme.

7.4
      In addition to successful completion of course works a student requiring a project work shall submit a report on his/her project work, fulfilling the requirements as detailed in the following sections.

 

8. Project
8.1.
      Project work shall be carried out under the supervision of a full-time member of the staff belonging to the relevant Department / Institute. However, in special cases, a full-time member of the staff belonging to a Department / Institute / Centre outside the student’s relevant Department / Institute of the University may be appointed as Supervisor, if the research content of the project work is within the field of specialisation of the member of the staff. The title of the project, cost and the Supervisor shall be recommended by the BPGS / RAC for approval of the Vice-Chancellor. This approval will be reported to the CASR.

8.2
      If any change is necessary of the approved project (title, content, cost, Supervisor etc.) it shall be approved by the Vice-Chancellor on recommendation of the relevant BPGS or RAC. This approval will be reported to the CASR.

8.3
      The project work must be carried out in this University or at a place approved by the Vice-Chancellor on recommendation of the Supervisor in consultation with the Head of the Department / Director of the Institute. The work schedule and financial involvement should be mentioned in the project proposal for carrying out project work outside the university.

8.4
      Every student shall submit to the Head of the Department / Director of the Institute, through his/her Supervisor, required number of type written copies of his/her project report in the approved format (as given in Appendix- I) on or before a date to be fixed by the Supervisor concerned in consultation with the Head of the Department / Director of the Institute.

8.5
      The student shall certify (as given in Appendix-II) that the research work was done by him/her and that this work has not been submitted elsewhere for the award of any other diploma or degree.

8.6
      Every student submitting a project report in partial fulfillment of the requirement of a diploma shall be required to appear at an oral examination, on a date or dates fixed by the Supervisor concerned in consultation with the Head of the Department / Director of the Institute and must satisfy the examiners that he/she has gained satisfactory knowledge related to the project work.

8.7 Project Examination Board
8.7.1
       An Examination Board for every student for project and oral examination shall consist of at least three members including the Supervisor. The Supervisor shall act as the Chairman. The BPGS or RAC shall recommend the names of examiners for approval of the Vice-Chancellor. This approval will be reported to the CASR. The Examination Board shall be constituted as follows:

(i.)     Supervisor                                                         Chairman
(ii.)    One member from within the
       Department/ Institute                                        Member
(iii.)   One member from within or outside the
       Department/ Institute                                        Member

8.7.2
      If any examiner is unable to accept the appointment or has to relinquish his/her appointment before the examination, the Vice- Chancellor shall appoint another examiner in his/her place, on recommendation from the Supervisor in consultation with the Head of the Department or the Director of the Institute. This appointment shall be reported to the CASR.

8.7.3
      In case a student fails to satisfy the Examination Board in project report and /or oral examination, the student shall be given one more chance to resubmit the project report and/or appear in oral examination as recommended by the Board.

 

9. Striking off and removal of names from the rolls
      The name  of the student shall be struck off and / or removed from the rolls of the University on the following grounds:
(i)   Non-payment of dues within prescribed period. Post graduate students residing in the halls of residence shall be subject to the same conditions as allowed in the Ordinance Relating to the  Board of Residence and Discipline.
(ii)  Failing to proceed with the programme by the exercise of any of the Art.4.1 or 7.2 or 7.3 of this Ordinance.
(iii) Failing to make satisfactory progress in his/her programme as reported by the Advisor / Supervisor through the BPGS / RAC  and approved by CASR.
(iv)  Forced to discontinue his/her studies by the Board of Residence and Discipline.
(v)   Withdrawn officially from the P.G. Dip Programme.

 

10.  Academic fees
      Items of academic fees shall be as per Appendix III, and the fees shall be reviewed and recommended from time to time by the Academic Council.

 

11.  Refund of Fees

      A student withdrawing officially from all courses and / or project as per Art. 9(v) is entitled to get a refund of 50% of the course registration fees provided he / she withdraws in writing through the respective Head of the Department  / Director of the Institute before the expiry of two working weeks from the commencement of the classes. Project registration fees in any case are not refundable.

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